MINUTES OF ANNUAL GENERAL MEETING HELD AT CONGERSTONE VILLAGE HALL ON SATURDAY 14 MAY 2022

 CYCLISTS’ TOURING CLUB

LEICESTERSHIRE AND RUTLAND CTC

MINUTES OF ANNUAL GENERAL MEETING

HELD AT CONGERSTONE VILLAGE HALL

ON SATURDAY 14 MAY 2022 AT 1.00pm


1    APPOINTMENT OF CHAIRMAN

Jim Gerrard.  Proposed: Neil Dixon; Seconded: Peter Witting.  

2    APPOINTMENT OF MINUTES SECRETARY

Jean Deacon. Proposed: Neil Dixon.

3    APOLOGIES FOR ABSENCE

Tom Bailey, Dave Binks, John Catt, Mike Gamble, Eileen Johnson, Ron Johnson, Andy Kerridge, Dave Smith

4    APPOINTMENT OF TELLERS

Morgan Reynolds volunteered to do this.

5    ADOPTION OF MINUTES OF AGM HELD 17 MAY 2021

The minutes were signed as a true record of the meeting.  

6    MATTERS ARISING FROM THE MINUTES

Alan Hartshorne said there was no longer any need for a Rights Co-ordinator as this was now covered by National Office under the Cycling Advocacy Network.  People could join this by contacting National Office.  

7    ADOPTION OF ANNUAL REPORTS

Only three events had taken place in 2021: the Sulley Rides, the President’s Ride and the Carol Service.  There was good weather for the President’s Ride and a good turn-out.  The Carol Service went well but the numbers were disappointing and it was very cold in the church.  

8    ADOPTION OF STATEMENT OF ACCOUNTS

Peter explained the figures.  There had been a change in the year-end date last year so this report did not compare to the previous one which was for 18 months.  A profit of £67.20 had been made, largely because there had been no pub lunch to attract people to the AGM.  The main expenditure was the Meriden wreath.  The accounts had already been sent in to National Office as the deadline was at the end of the week.  Those who had sent in accounts were thanked as was Richard King for auditing them; he was willing to do the same next year.  
Peter explained the complicated problems with setting up a new bank account with HSBC; this could not be done without knowing who the signatories would be.  Lynn said that HSBC now charged for their accounts.  

9    NOTICE OF MOTIONS

Neil Dixon proposed the motion that “The membership should decide whether the Group should continue in its current form”.   He explained that fewer and fewer people were attending events and so people did not want to volunteer to lead them.  
Alan Hartshorne felt it was a shame to close the Group just before its 150th anniversary year; he did not want to be secretary but would do it to keep the Group going.  Everyone said they were willing to help where they could.  Alan said he would like to change the name of the group and suggested Heart of the Shires Cycling Club; this was something to think about.  Secretary: Alan Hartshorne – proposed Jim Gerrard, seconded Neil Dixon.  All were in favour of the Group continuing as it was at the moment.  Decisions could be made on what to do with its funds during the year if necessary.  The rules said these should revert to National Office but Peter proposed stipulating that it went to the Cyclists’ Defence Fund which protected people who actually rode bikes.  This was discussed.  It was suggested that some of the money could be spent because it was the 125th anniversary.

10    ELECTION OF OFFICERS FOR 2022-2023

Position                        Name                    Proposed        Seconded        
Obligatory Positions
President                    Neil Dixon                Peter Witting     Pete Gale        
Secretary                    Alan Hartshorne            Jim Gerrard        Neil Dixon
Chairperson                    Neil Dixon as President
Treasurer                    Peter Witting                Neil Dixon        Jean Lakin        
Obligatory Roles
Registration (Membership)    John Catt                        
Welfare                        Eileen Johnson            
Promotions (Publicity)        John Catt
Other Elected Positions
Vice Presidents                Jim Gerrard, Ray Clay, John Hartshorne, Eileen Johnson    
Peter Witting
Trophy Officer                Neil Dixon    
Minutes Secretary            Jean Deacon                
Rights Co-ordinator            No longer needed                 
Cycle Chat Editor            Dave Binks                                 
Cycle Chat Admin            Lynn Gale
Outdoor Events Officers        Alan Hartshorne         
Auditor                        Richard King            
Librarian                    John Catt
Ordinary Committee Members    J Catt,         M Reynolds,         E Johnson        J Catt,  J Gerrard    A Hartshorne,         R Clay            M Reynolds            T Bailey        N Woods
Rights Members                No longer needed
        
Trophies – many of these were no longer awarded, merely stored.  It was suggested those no longer used could be disposed of and this was discussed.  It was agreed that the first thing would be to work out which would no longer be needed.  

11    2022 DRAFT EVENTS
    
    15 May            Meriden Service – all was sorted out and the wreath arranged
    

        September        President’s Ride
                    

        LCA Over-60s Reunion – Eileen Johnson to be asked about this

    9 October        Memorial Ride – Lyn and Pete Gale would run this on the same basis as last year  with a road section and an off-road section

        Photographic Competition – the theme of Trees was suggested.  It was  suggested that Dave Binks or another should organise it if they wanted it to take place.
                    

        Carol Service to be arranged by the Committee

    1st Sun in March    Sulley Rides – these would be organised by Robert Sulley starting in Lutterworth

12    LEADERS LIST

Lyn Gale had sent the last one in to National Office; this was needed for insurance purposes.  She said she would contact National Office about the current list.  

13    CLUBMAN OF THE YEAR, HAMES AWARD and PHIL ALLEN MEMORIAL AWARD

Clubman of the year: Jim Gerrard
Hames Award: Jean Deacon
Phil Allen Memorial Award: Dave Binks

14    DATE AND TIME OF AGM 2023
    
This would be some time in mid May, actual date to be decided.

15    ANY OTHER BUSINESS

There was no other business.

16    DATE, TIME AND VENUE OF MEETNG OF NEW COMMITTEE

    This to be decided.

The AGM Chairman was thanked as was the outgoing secretary for standing in for the last few years and also the Committee.
The meeting ended at 2.22pm.